Faculty & Staff Announcements

FERPA Protections Take Effect for New Students on Thursday, Aug. 21

Anonymous — Fri, 15 Aug 2025 06:00:00 +0000

FERPA Protections Take Effect for New Students on Thursday, Aug. 21 Anonymous (not verified) Fri, 08/15/2025 - 00:00 Office of the Registrar

Who Received This Email?

We sent this email at 7 p.m. on Thursday, Aug. 15, 2025, to CU Boulder faculty, staff and temporary employees.

Dear faculty and staff,

Student data privacy is everyone's responsibility. The Family Education Rights and Privacy Act (FERPA) and the ��Ƶ18 have set forth guidelines related to the disclosure of and access to student education records maintained by the university.

FERPA protections go into effect for incoming Fall 2025 students on Thursday, Aug. 21, and remain in effect for continuing and returning students.

Education Records

Any record that directly relates to a student and is maintained by CU (regardless of medium) is classified as an education record. Education records include:

Directory information, which may generally be disclosed to a third party without the written consent of the student, as long as the student hasn't established full privacy. This includes items such as student name, major(s) and minor(s), and participation in officially recognized activities or sports (see Directory Information for a complete list).
Nondirectory information, which is personally identifiable information that may not be disclosed to anyone, including parents, without documented student consent. School officials, including faculty and staff, may only access nondirectory information if they have a legitimate educational interest. This includes sensitive data, such as SSNs, grades and financial information, and class recordings (see below).

Remote & Online Classes

Recordings of lectures or class meetings are considered education records if students’ names or likenesses are displayed or disclosed. You may share these recordings with the class, but not with others without documented consent from each student identified in the recording.

When offering classes through Zoom, plan a secure meeting by requiring authentication and setting a meeting password. Before sharing your screen in class, close all documents or systems displaying personally identifiable information. Accidental sharing of such information is a violation of FERPA.

Students on full privacy (see below) are not treated differently than other students within the physical or virtual classroom. Their name, image and email address may appear on screen and in your learning management system, and you may call on them by name.

Letters of Recommendation

Any disclosure of nondirectory student information (e.g., class performance, grades, abilities, background) to a third party in letters of recommendation or reference calls requires prior documented consent from the student. For full details and a student release form, see Release of Student Recommendations.

Accommodations Related to Disabilities

Students’ disabilities are protected under FERPA. When contacting students in your class to discuss accommodations related to disabilities, you must email students individually or bcc each student email address to avoid a FERPA violation. If you have any questions, please contact Disability Services.

Artifical Intelligence

AI development, its uses and tools are rapidly evolving. AI users at CU Boulder should stay current with campus policies and guidance regarding student data privacy, compliance, security and other AI considerations and implications. See Artificial Intelligence at CU Boulder.

Student Privacy Options & University Business Practices

Security Passphrase: Required for verifying the identity of a student who cannot present a photo ID or who is contacting the university by phone. See Confirming a Student's Identity.
FERPA Consent to Release: The online process to authorize release of nondirectory education records to a third party. See FERPA Consent to Release.
CU Guest Access: Allows students to grant read-only online access to select third parties. If a student has established CU guest access for a third party, but not FERPA consent to release, you cannot release any FERPA-protected information. See CU Guest Access.
Full Privacy: An option for students to restrict release of their directory information. These students are identified in Campus Solutions with a red "private" label. If asked for information about a student on full privacy, school officials must tell the requester, "Due to data privacy policies, we are unable to respond to your request."

Advisors may check student privacy settings in Buff Portal Advising or Campus Solutions. Instructors may do so through their class or grade rosters in MyCUInfo's Faculty Center.

Don't hesitate to contact the Office of the Registrar with questions or to request departmental FERPA training. Additional FERPA information is available in Skillsoft and on the Office of the Registrar and U.S. Department of Education websites.

Office of the Registrar | ��Ƶ18
303-492-6970 | registrar@colorado.edu

The protection of student privacy is everyone's responsibility. The Family Education Rights and Privacy Act (FERPA) and the ��Ƶ18 have set forth guidelines related to the disclosure of and access to student education records maintained by the university.

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Summer Session BVS Web Grading Now Open (Targeted Message)

Anonymous — Thu, 14 Aug 2025 06:00:00 +0000

Summer Session BVS Web Grading Now Open (Targeted Message) Anonymous (not verified) Thu, 08/14/2025 - 00:00 Office of the Registrar

Who Received This Email?

We sent this email on Thursday, Aug. 14, 2025, to instructors with post access who had unapproved grades in one or more BVS classes (law, specialized program, thesis and dissertation classes excluded).

Dear [instructor],

Web grading is now open for Sessions BS2 and BVS. Please submit your grades for the following class(es) by 11:59 p.m. on Monday, Aug. 25:

Session	Class Info	Class #	Class Description	# Enrolled

To submit your grades:

On MyCUInfo's Teaching Tools tab, click "Go to Web Grading."
If the wrong term is selected, click "Change Term."
Click the grade roster icon next to the class you want to grade.
Sync, upload or enter your grades.
Approve and post your grade roster(s).

For help with web grading, see OIT's Canvas web grading sync page and the Office of the Registrar's step-by-step instructions and videos, or reference our FAQs. You may also contact:

Office of the Registrar
303-492-6970
registrar@colorado.edu
Hours: Monday–Friday, 9 a.m.–4 p.m. MT

Thank you in advance for your dedication to timely grading!

Office of the Registrar | ��Ƶ18
303-492-6970 | registrar@colorado.edu

Web grading is now open for all of BVS session. Please submit your grades for the following class(es) by 11:59 p.m. on Monday, Aug. 25, 2025.

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Summer Session B & D Grades Overdue (Targeted Message)

Anonymous — Thu, 14 Aug 2025 06:00:00 +0000

Summer Session B & D Grades Overdue (Targeted Message) Anonymous (not verified) Thu, 08/14/2025 - 00:00 Office of the Registrar

Who Received This Email?

We sent this email on Wednesday, Aug. 13, 2025, to instructors with post access who had unapproved grades in one or more Session B and/or D classes (law, specialized program, thesis and dissertation classes excluded).

Dear [instructor],

The grading deadline has passed for Sessions B and D. It is critical that you post your grades for the following class(es) immediately:

Session	Class Info	Class #	Class Description	# Enrolled

Web grading is the only method of posting grades, including late grades. Do not email grades, as this violates campus security policies.

To complete the grading process:

On MyCUInfo's Teaching Tools tab, click "Go to Web Grading."
If the wrong term is selected, click "Change Term."
Click the grade roster icon next to the class you want to grade.
Sync, upload or enter your grades.
Approve and post your grade roster(s).

For help with web grading, see OIT's Canvas web grading sync page and the Office of the Registrar's step-by-step instructions and videos, or reference our FAQs. You may also contact:

Office of the Registrar
303-492-6970
registrar@colorado.edu
Hours: Monday–Friday, 9 a.m.–4 p.m. MT

Thank you for your prompt attention to this matter.

Office of the Registrar | ��Ƶ18
303-492-6970 | registrar@colorado.edu

The grading deadline has passed for Sessions B and D. It is critical that you post your grades for the following class(es) immediately.

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Faculty & Staff Registration

Anonymous — Tue, 12 Aug 2025 06:00:00 +0000

Faculty & Staff Registration Anonymous (not verified) Tue, 08/12/2025 - 00:00 Office of the Registrar

Who Received This Email?

We sent this email at 7 p.m. on Monday, Aug. 11, 2025, to CU Boulder faculty, staff and temporary employees.

Dear faculty & staff,

Nondegree faculty and staff can register for CU Boulder Main Campus classes at the start of open enrollment, beginning 12:01 a.m. on Thursday, Aug. 14.

Degree-seeking employees and student dependents using the tuition assistance benefit can register and waitlist during the standard registration periods.

Your Next Steps

Complete the following tasks by the dates indicated:

Submit your tuition assistance benefit application in the employee portal by 11:59 p.m. on Sept. 15 (step-by-step instructions). Review the policy statement and potential tax impacts carefully.
Register for your class(es) during your registration period.
If you're an in-state undergraduate, complete the one-time COF application by 5 p.m. on Dec. 5, and authorize the use of COF funds by 11:59 p.m. on Dec. 12.

If registering for courses at another CU campus (Denver, Anschutz or Colorado Springs), please adhere to the academic calendar and registration dates for that campus.

For complete information, visit Employee Services' CU Boulder Tuition Assistance page.

Office of the Registrar | ��Ƶ18
303-492-6970 | registrar@colorado.edu

If you're using the tuition assistance benefit for yourself, register as early as Monday.

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Summer Session B & D Web Grading Now Open (Targeted Message)

Anonymous — Thu, 07 Aug 2025 06:00:00 +0000

Summer Session B & D Web Grading Now Open (Targeted Message) Anonymous (not verified) Thu, 08/07/2025 - 00:00 Office of the Registrar

Who Received This Email?

We sent this email on Thursday, Aug. 7, 2025, to instructors with post access who had unapproved grades in one or more Session B and/or D classes (law, specialized program, thesis and dissertation classes excluded).

Dear [instructor],

Web grading is now open for Sessions B and D. Please submit your grades for the following class(es) by 11:59 p.m. on Tuesday, Aug. 12:

Session	Class Info	Class #	Class Description	# Enrolled

To submit your grades:

On MyCUInfo's Teaching Tools tab, click "Go to Web Grading."
If the wrong term is selected, click "Change Term."
Click the grade roster icon next to the class you want to grade.
Sync, upload or enter your grades.
Approve and post your grade roster(s).

For help with web grading, see OIT’s Canvas web grading sync webpage, review our step-by-step instructions and videos, reference our FAQs or contact our office during business hours:

Office of the Registrar
303-492-6970
registrar@colorado.edu
Hours: Monday–Friday, 9 a.m.–4 p.m. MT

Thank you in advance for your dedication to timely grading!

Office of the Registrar | ��Ƶ18
303-492-6970 | registrar@colorado.edu

Web grading is now open for Sessions B and D. Please submit your grades for the following class(es) by 11:59 p.m. on Tuesday, Aug. 12.

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Summer Session C Grades Overdue (Targeted Message)

Anonymous — Wed, 30 Jul 2025 21:07:53 +0000

Summer Session C Grades Overdue (Targeted Message) Anonymous (not verified) Wed, 07/30/2025 - 15:07 Office of the Registrar

Who Received This Email?

We sent this email on Wednesday, July 30, 2025, to instructors with post access who had unapproved grades in one or more Session C classes (law, specialized program, thesis and dissertation classes excluded).

Dear [instructor],

The grading deadline has passed for Summer Session C. It is critical that you post your grades for the following class(es) immediately:

Session	Class Info	Class #	Class Description	# Enrolled

Web grading is the only method of posting grades, including late grades. Do not email grades, as this violates campus security policies.

To complete the grading process:

On MyCUInfo's Teaching Tools tab, click "Go to Web Grading."
If the wrong term is selected, click "Change Term."
Click the grade roster icon next to the class you want to grade.
Sync, upload or enter your grades.
Approve and post your grade roster(s).

For help with web grading, see OIT's Canvas web grading sync webpage and the Office of the Registar's step-by-step instructions and videos or reference our FAQs. You may also contact:

Office of the Registrar
Phone: 303-492-6970
registrar@colorado.edu

Hours: Monday–Friday, 9 a.m.– 4 p.m. MT

Thank you for your prompt attention to this matter.

Office of the Registrar | ��Ƶ18

303-492-6970 | registrar@colorado.edu

The grading deadline has passed for Summer Session C. It is critical that you post your grades for the following class(es) immediately.

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IUT Insider: Summer 2025 Deadline Reminders

Naomi Porper — Tue, 29 Jul 2025 18:04:49 +0000

IUT Insider: Summer 2025 Deadline Reminders Naomi Porper Tue, 07/29/2025 - 12:04 Registrar Network

A reminder that several Summer 2025 IUT deadlines occur on Thursday, Aug. 7 at noon (MT):

Process all Summer 2025 IUT applications in all OnBase folders.
- Complete the IUT admissions form for requests requiring submission outside of OnBase.
Do not roll over any summer IUT applications to Fall 2025.
- Deny or cancel the application (depending on the circumstances) and ask the student to reapply for Fall 2025.
- Complete an IUT admissions form on the student's behalf if this is not possible.
Final deadline for IUT drops.
- If students contact you indicating they changed their mind about a completed IUT, or they want to drop one program in their double degree, this must be completed by noon.

The next IUT workflow check is Monday, Aug. 11 to prepare for when Fall 2025 open enrollment begins on Thursday, Aug. 14.

See the IUT Dates & Deadlines webpage for more information.

Several Summer 2025 IUT deadlines occur on Thursday, Aug. 7.

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IUT Insider: Spring 2026 Notification Edits Deadline

Naomi Porper — Tue, 29 Jul 2025 18:00:54 +0000

IUT Insider: Spring 2026 Notification Edits Deadline Naomi Porper Tue, 07/29/2025 - 12:00 Registrar Network

Spring 2026 IUT admission cycle edits to existing notifications are due Friday, Aug. 1. Add your edits in the IUT Committee site. Be sure to use “reviewing mode” when editing and to review hyperlinks and dates (note that semester references, e.g. “Summer 2025,” will be updated automatically).

As always, when processing notifications for Spring 2026:

Test one notification
Check the notification in the Work Folder or BPA
Send the remaining notifications as a batch.

If you don’t have any edits please notify IUT@colorado.edu so the item can be marked as complete.

Spring 2026 IUT admission cycle edits to existing notifications are due Friday, Aug. 1.

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Summer Session C Web Grading Now Open (Targeted Message)

Anonymous — Thu, 24 Jul 2025 06:00:00 +0000

Summer Session C Web Grading Now Open (Targeted Message) Anonymous (not verified) Thu, 07/24/2025 - 00:00 Office of the Registrar

Who Received This Email?

We sent this email on Thursday, July 24, 2025, to instructors with post access who had unapproved grades in one or more Session C classes (law, specialized program, thesis and dissertation classes excluded).

Dear [instructor],

Web grading is now open for Session C. Please submit your grades for the following class(es) by 11:59 p.m. on Tuesday, July 29:

Session	Class Info	Class #	Class Description	# Enrolled

To submit your grades:

On MyCUInfo's Teaching Tools tab, click "Go to Web Grading."
If the wrong term is selected, click "Change Term."
Click the grade roster icon next to the class you want to grade.
Sync, upload or enter your grades.
Approve and post your grade roster(s).

For help with web grading, see OIT's Canvas web grading sync webpage and the Office of the Registrar's step-by-step instructions and videos, or reference our FAQs. You may also contact:

Office of the Registrar
303-492-6970
registrar@colorado.edu
Hours: Monday–Friday, 9 a.m.– 4 p.m. MT

Thank you in advance for your dedication to timely grading!

Office of the Registrar | ��Ƶ18
303-492-6970 | registrar@colorado.edu

Web grading is now open for Session C. Please submit your grades for the following class(es) by 11:59 p.m. on Thursday, July 29.

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IUT Insider: Fall 2025 Processing Reminders

Naomi Porper — Tue, 15 Jul 2025 15:40:25 +0000

IUT Insider: Fall 2025 Processing Reminders Naomi Porper Tue, 07/15/2025 - 09:40 Registrar Network

This is a reminder to clear your OnBase workflows as much as possible by Monday, July 21 to allow eligible Summer or Fall 2025 IUT applications to be processed before schedule adjustment begins on Wednesday, July 23. Pending Summer 2025 IUT applications are due at noon on Thursday, Aug. 7 to allow for IUT processing ahead of Summer 2025 census.

For Fall 2025 IUT applications, the final deadline is Sunday, Aug. 10 and census is noon on Friday, Sept. 5.

Additional reminders:

Deferred IUT applicants who meet the IUT eligibility requirements by the end of the semester can remain in the “Deferred” queue until after Summer 2025 grades post to transcripts.
If any auto-deferred IUT applicants have any factors that would definitively affect eligibility for Summer or Fall 2025 acceptance, please review their applications as soon as possible to allow students more time to make alternate plans when registration reopens. Examples include IUT applicants who may:
- Be missing completion or current enrollment in an IUT prerequisite course.
- Not meet (or could not meet) the credit minimum by then end of Summer 2025.
- Exceed the credit maximum of passed credits at the time of application.
- Not be accepted due to space constraints and a major or a program already being full.
Please remember to add comments specific to the IUT applicant when processing a denial to help students and advisors understand how to proceed.
If you receive a cancellation request, please move the IUT application to the “Cancel” queue as soon as possible after adding comments.

Please email IUT@colorado.edu with any questions.

Clear your workflows Monday July 21 and other reminders for IUT coordinators.

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